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ELECTRONIC DOCUMENT MANAGEMENT SUPPORT

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How-Tos

Web Client - Getting around OnBase 18

Web Client- Keyboard Shortcuts

Scan Station - OnBase Frequently Asked Questions

Scan Station - Importing Documents

Scan Station - Scanning & Index Guide

ALL Electronic Document Management How To's

Downloads

OnBase Install Files

You will need to enter a password to access these documents

Request Password Here

fi-Series Manuals

Fujitsu Scanner Drivers & Downloads

Drivers for fi-Series scanners and Downloads for Kofax & PaperStream software.

Scan Station - Kofax Patch Code - Landscape

Used to distinguish where one document ends and another begins when a pile of documents are loaded onto the auto sheet feeder of the scanner.

Scan Station - Kofax Patch Code - Portrait

Used to distinguish where one document ends and another begins when a pile of documents are loaded onto the auto sheet feeder of the scanner.

Scan Station - Kofax VRS 4.2 User Guide

Manuals

All Vendor Manuals

You will need to enter a password to access these documents

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Forms

New Password Policy Request

Change Authorization

New Document Request

New user Request

NYS Archives Workshops

Announcing the NYS Archives LGRMIF Grant Workshops & Webinars

Seventeen sessions will be held across New York State in November and December - to see the locations and register, please go to our workshop schedule page at our website.

We are also holding three webinars (click on thewebinar title to register):

Introduction to the LGRMIF Grant Program

Friday, November 1, 2019, 10-11 AM

LGRMIF Shared Services Grant Information Session

Monday, Nov. 18, 2019, 10-11 AM

How to Write a Superior LGRMIF Grant Narrative

Wednesday, Dec. 11, 2019, 10-11 AM

For more on the New York State Local Government Records Management Improvement Fund (LGRMIF) Grants for 2020-2021: http://www.archives.nysed.gov/grants/grants_lgrmif.shtml

NYS Archives Fall 2019 Workshops

Fall 2019 Workshops

There is still space available for the fall workshops. Here is a list of the workshops that I will be conducting this fall. If you are interested in registering for any of these please see the link below.

Workshop registration

Conducting a Records inventory for Local Governments

Sept 13, 2019

9:30 -1:00

Lysander Town Hall

8220 Loop Road Baldwinsville, NY 13027

Conducting a Records inventory for Local Governments

Sept 17, 2019

9:30-1:00

Jefferson County Office Building

175 Arsenal Street Watertown, NY 13601

Managing inactive records for Local Governments

Oct. 11, 2019

9:30-1:00

Rice Conference Room at the Tompkins County Health Dept

55 Brown Road Ithaca, NY 14850

Managing inactive records for Local Governments

Oct 16, 2019

9:30-1:00

Oswego County Office Building

46 E. Bridge St. Oswego, NY 13126

LGRMIF grants workshop

Nov. 14, 2019

9:30-1:00

Cortland County Chamber of Commerce

37 Church Street Cortland, NY 13045

LGRMIF grants workshop

Nov. 15, 2019

9:30-1:00

Cazenovia Public Library

100 Albany St Cazenovia, NY 13035

LGRMIF grants workshop

Nov 22, 2019

9:30-1:00

Adams Town Hall

3 South Main St. Adams, NY 13605

Contact

Service Support

Phone: 607-766-3724

Email: mis@btboces.org

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Service Information

Electronic Document Management Service

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Important Links

NYS Archives Grant Info

OnBase Web Client Login page

Fujitsu Scanner Drivers & Downloads

New York State Archives

Source for archive and records managment concerns.

Document Imaging Guidelines

NYS Archives technical requirements for scanned documents.

Managing Records Resource

ED-1 - Records Retention and Disposition Schedule

Defines how long a document must be retained by a School District before it can be legally disposed of.

NYS Laws and Regulations Relevant to Local Government Records Part 185, 8NYCRR

Regulations of the Commissioner of Education. See 185.7 (f) & 185.8

Civil Practice Law & Rules (CPLR) Article 45 Rule 4518

New York State Law outlining submission of an electronic business records in court.

New York State Education Department

NYS Archive Webinars

Foundations of Digital Imaging and Electronic Document Management Webinar

NYS Archives How to Process & Purge Inactive Records

NYS Archive Workshop Recordings

NYS Archives YouTube Channel